PropMate provides the ability to define a flexible accounting structure that can be expanded to infinite levels, allowing for the organization and customization of the chart of accounts to encompass all of the company’s financial operations. The chart of accounts includes broad categories such as assets, liabilities, revenues, and expenses, with the ability to add unlimited sub-accounts under each main category. This advanced design supports precise management of financial transactions and lays a solid foundation for financial reporting and analysis. The multi-level structure achieves a high degree of detail and accuracy in tracking financial flows, enhancing financial transparency and aiding in making informed managerial decisions.

This feature in PropMate allows for the efficient and accurate definition and management of cost and profit centers. Users can create multiple centers to track costs and revenues associated with various departments or projects within the company. This function enables detailed financial performance analysis by customizing cost centers to reflect the company’s organizational structure and operational needs. This capability gives companies a better understanding of how different activities impact overall profitability, aiding in making more enlightened financial decisions and optimizing resource management. Additionally, the system supports profitability analyses for each center, providing a robust basis for financial planning and effective monitoring of costs and revenues across the company. This feature enhances financial transparency and aids in optimal budget control, in addition to facilitating detailed and accurate financial reporting, which is crucial for assessing business performance and identifying areas for efficiency and improvement.

Our system simplifies the invoicing process by automatically creating payment schedules upon contract creation. These schedules include all financial items and taxes. Subsequently, the system issues invoices automatically based on the due dates according to the payment schedule.

This feature enables users to efficiently create and manage custom invoices for real estate brokerage operations and for property owners. The system facilitates the generation of invoices that include all financial details related to administrative fees, brokerage commissions, and other fees associated with the management, leasing, or sale of properties. It also allows for the tracking of payments and the management of financial accounts and reports related to owners, enhancing transparency and aiding in the improvement of financial efficiency and accuracy of financial reporting.

The system allows for the issuance of financial notices, such as debit and credit notices, in cases where invoice values are adjusted upwards or downwards. These notices are issued based on the financial data available in the system and linked to the original invoices, facilitating the accurate and efficient reconciliation of payments.

This feature allows for the distribution of revenue or expense amounts over several months. With this function, users can pre-set recurring entries to be repeated at specific intervals, simplifying the process of setting up and tracking financial entries continuously without the need for manual re-entry each month or period. This feature saves time and effort, enhancing the accuracy and consistency of financial data over time.

This feature enables users to easily create and manage supplier files. Users can define detailed information about each supplier, such as the company name, contact information, address details, preferred payment terms, and bank accounts, along with any other relevant notes. Additionally, supplier files can be linked with their attachments or other documents related to the business relationship with them. This feature facilitates the management of information and communication with suppliers effectively and organized, helping to improve the supply and procurement processes within the company.

This feature provides a comprehensive solution for managing financial custody from the initiation of the custody request to its closure. The system facilitates the custody request process and documents it with necessary information, contributing to increased transparency and ensuring the integrity of financial operations. The system also provides means to track the status of the custody and updates over time, as well as mechanisms to close the custody efficiently and organized after its completion. This feature is a crucial tool for maintaining the integrity of financial operations and ensuring compliance with financial policies and procedures.

This feature provides the ability to easily create and manage client files. Users can define detailed information for each client, including the client's name, contact information, address details, preferred payment terms, and bank accounts, as well as any other relevant notes. Client files can also be linked with their attachments, such as documents related to the contractual relationship with them. This feature facilitates the management of information and communication with clients effectively and organized, helping to improve the sales and marketing processes within the company.

This feature allows users to efficiently create and manage invoices for various types of non-traditional or other revenues outside the core operations.

This tool is vital in our system, facilitating the organization and planning of due payments in a centralized and organized manner. It allows users to identify due payments and schedule them according to the company's financial requirements and priorities. The tool also provides analytical tools and techniques that help understand and evaluate key points of cash flow and payment needs, enabling the company to improve money management, develop financial planning, and make more intelligent and effective strategic decisions.

This aggregator organizes and tracks all payments sent to clients centrally. The system allows users to view and monitor all outgoing payments, including payment dates, types, amounts, and payment statuses. Administrative actions such as confirming payments and updating the statuses of outgoing payments can be executed, making it easier for users to manage billing and collection processes efficiently and accurately

The system provides an aggregator for incoming payments as a tool to organize and track all payments received from clients centrally. Users can view and analyze all received payments, including payment dates, types, amounts, and payment statuses. Administrative actions such as confirming payments and updating the statuses of received payments can be executed, facilitating efficient and accurate management of cash flows.

This feature allows users to identify and use a variety of flexible and multiple payment methods easily. Multiple payment methods can be defined, such as cash payments, check use, bank transfers, and more. Users can customize each payment method and specify the required data for each, allowing them to easily choose the appropriate method for each transaction. This feature provides flexibility for the company in processing payments.